Executive Assistant

  • Hotel Development
  • New York, United States

Executive Assistant

Job description

Our Executive Assistant will support executive level management by performing advanced and diversified functions of a highly responsible, confidential, and technical nature.

KEY RESPONSIBILITIES

  • Supports executive level management by performing diversified functions with multiple priorities.
  • Provides financial analysis for executive’s area of responsibility by monitoring budget compliance and reconciling financial data to the department’s budget line.
  • Provides administrative support by composing non-routine and confidential letters and memoranda; routes or answers routine correspondence not requiring executive’s attention. Plans and carries out assigned administrative and analytical functions requiring knowledge of the Company and executive’s operating methodology.
  • Prepares and analyzes special reports by researching and providing detailed analysis.
  • May administer a support function (e.g., credit card programs, sales/incentive programs, etc.).
  • Administers department programs and support functions by interfacing with vendors, other functions such as HR or Finance, or external contacts as appropriate.

Accountability

  • Works independently under limited supervision to provide administrative support in all areas of the executive’s responsibility. Expected to solve problems of a highly responsible, confidential, and technical nature requiring broad latitude for independent judgment.
  • Reports to executive level position having major functional responsibility.

Leadership

  • Guides and directs others in the department to obtain information and provide responses to other executives and Board Members.

Knowledge

  • Broad and comprehensive knowledge of organization, policies, diversified functions, practices, and personnel company wide.
  • Accounting acumen, financial analysis, budgeting concepts and strategic planning.

Relationship Management

  • Excellent communication (written and verbal) and interpersonal skills.
  • Regular communication with members, internal and external executives, and Board of Directors’ to independently provide information and respond to requests, typically of a complex nature.

Problem Solving:

  • Plans and completes multiple administrative and analytical functions where a thorough understanding of executive’s operating methodology is applied.
  • Suggests and implements process improvements when appropriate.


Requirements

  • Minimum 8 years of progressively more responsible administrative experience where ability to work with constantly changing deadlines and multiple responsibilities is demonstrated.
  • Advanced excel skills required.
  • Prior experience in luxury hotels a plus.
  • High school diploma or equivalent certification. Bachelor’s degree preferred.
  • Intermediate proficiency in Microsoft Office Suite. May require advanced proficiency in one or more specific application.
  • Applies advanced skills in several areas of the business including but not limited to accounting practices, financial analysis and budgeting concepts.